Construction Office Manager
Construction Office Manager
Linscott Engineering Contractors, Inc. | San Rafael, CA
$35.00-$39.00 per hour DOE | Part-Time or Full-Time | Monday-Friday
About the Position
Linscott Engineering Contractors, Inc. is looking for someone to help run our small construction office in San Rafael. We've been doing business in Marin County for more than 44 years and have long-standing relationships with customers, contractors, suppliers and local agencies.
This is a hands-on position for someone who enjoys variety and being involved in the day-to-day operation of a construction business. You don't need to know every Linscott procedure on your first day. We are looking for someone with a solid office foundation who is willing to learn our customers, projects and the way we do business.
What You'll Do
- Answer incoming calls and communicate with customers, vendors, subcontractors and public agencies
- Prepare proposals and assist with construction bids
- Obtain permits and coordinate required paperwork with cities, counties, utilities and other agencies
- Enter weekly payroll into our outside payroll service, submit payroll, then download and print the completed payroll reports for our office records; electronic copies are also maintained on our server
- Set up and maintain project files and documentation
- Prepare certificates, forms and other routine project paperwork
- Keep the office organized and make sure important information gets to the right person
- Help with the everyday administrative needs of the company
What We're Looking For
We're looking for someone who is dependable, organized and comfortable working independently. Experience in a construction office would be helpful, but we're also interested in someone with a strong office or administrative background who is willing to learn.
- Strong phone and customer-service skills
- Able to manage several priorities without losing track of details
- Comfortable working with numbers and following an established payroll process
- Confident using computers and learning new software
- Familiar with Microsoft Word, Excel and Outlook
- Willing to ask questions, follow through and take pride in getting things done correctly
Our Office
Our office is located in our contractor yard in San Rafael. This is a small, practical construction office, not a traditional corporate environment. You'll work alongside another full-time office employee and interact regularly with company ownership and our field employees. There are busy periods when the phones are ringing and several things need attention, as well as quieter periods when you'll be working independently.
Schedule & Compensation
This position may be part-time or full-time, depending on the candidate and the needs of the company. Additional hours may be available as needed.
The position is Monday-Friday. Our preferred schedule begins at 6:00 AM, with the daily end time depending on the agreed-upon schedule and business needs. Some flexibility may be available for the right person. Overtime is rarely required.
$35.00-$39.00 per hour, depending on experience.
Full-time employees are eligible for medical, dental and vision insurance, paid vacation, paid time off and paid holidays.
Interested?
If you enjoy working in a small office, like having variety in your day and are interested in learning the ins and outs of a well-established local construction company, we'd like to hear from you. Please send us your resume and tell us a little about your experience.
